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As a landlord, it is your responsibility to make sure that all gas appliances as well as chimneys and flues are inspected every year. It is also your responsibility to give a copy of the report to your tenants.

If the engineer deems any appliance or installation to be immediately dangerous they will ask for permission to cut off the gas supply and suggest that inspection hatches are installed.

What is what is a Gas Safety Certificate?

A gas safety certificate for landlords is a document which demonstrates that the gas appliances in the rental property and flues have been inspected by a qualified gas engineer. Landlords are legally required organize a gas safety check annually for each rental property they own. The inspection is carried out by an Gas Safe registered engineer and makes sure that all pipes appliances, flues, and pipes are in good working condition and that they are in compliance with safety regulations.

Landlords are also legally required to provide tenants with a copy of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. The document should be handed out to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their tenure.

CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form outlines the date of the most recent gas inspections and tests, their results, any actions that must be taken, and the name and title of the engineer who performed the test.

If the Gas Safety check highlights any problems with a gas appliance, the engineer will advise on what needs to be done to ensure its safe use. If a gas appliance is found to be immediately dangerous or abnormally lethal, the gas supply will have to be shut off until the issue is resolved.

If a tenant is unwilling to allow access for the gas security checks to be conducted, it is an offence that is criminal. If necessary landlords can apply to the courts for an order to prohibit the tenant from preventing gas safety checks. However, it is often easier to send a letter that describes why the check is essential and what will be required. This should make a tenant more hesitant to let access in, and if not, the landlord might be required to begin the process of eviction.

How often should I renew my Gas Safety Certificate?

By law, landlords and let agents are required by law to conduct an annual safety check of the chimneys and gas appliances they offer to their tenants. This is to ensure that their equipment is safe for use and there are no gas leaks in the property. This is a crucial responsibility and landlords should make sure that they get their gas inspections done by a certified gas engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which affirms that an engineer has completed a gas inspection in the last 12 months. It is given to the landlord, and should be handed over to the tenant as proof of the security of the gas supply. It is valid for a period of 12 months and has to be renewed every year.

If a landlord fails to provide their tenants with an Gas Safety certificate cost then they are breaking the law and could be penalized by the local authority. It is therefore essential for landlords to ensure that their Gas Safety checks carried out on time and to keep a copy the documentation in case a tenant needs it.

It is also a good idea for landlords to install inspection hatches on all gas appliances to allow engineers to easily access them for annual inspections. If the appliance is deemed to be 'at risk' during an inspection the engineer will classify it as such and will shut off the boiler and suggest that tenants not to use it until the inspection hatch has been installed.

Landlords must also give their tenants at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This will allow tenants to prepare for the visit and provide permission, if required. If a tenant does not allow the engineer entry the landlord should send a letter to them explaining why the engineer is required and what will happen if they don't follow through. If the tenant is unwilling to allow the engineer entry, the landlord may consider evicting the tenant under section 21 of 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

It is the legal responsibility of a landlord to ensure that their property has a gas safety certificate valid before tenants move in. Failure to do this is an offence that can cause landlords to be prosecuted and subject to severe fines. The regulations also state that landlords must give an electronic copy of the gas safety record to their tenants on request.

Gas Safe registered engineers must visit the rental property of the landlord to perform an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will identify any issues that could be a threat to tenants. They will then issue the CP12 gas safety document, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important document that every tenant must keep. The document contains information about gas installations in rental properties, including when they were tested and expiration dates. It will help tenants recognize any issues with the installation or appliances and make sure that they know how to contact a Gas Safe engineer to have them tested.

Landlords are required to provide their new and current tenants with a gas safety check report within 28 days of the engineer visiting their property. The landlord must also give an original copy of CP12 at the beginning of the lease. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted in accordance with the regulations and may be subject to unlimited fines or a six-month imprisonment.

The same way landlords must ensure that carbon monoxide detectors are in operation in their properties and make arrangements for them to be tested each month. If the alarm isn't functioning, the landlord has to make the necessary repairs. The rules governing this apply to council, private and housing association landlords, as well as to licensable houses of Multiple Occupation (HMOs).

In June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certification. The ruling was in accordance with the law that states that landlords with assured shorthold tenancies must obtain an approved gas safety certificate for their property prior to when tenants move into the property.

How do I obtain a Gas Safety Certificate?

Landlords are legally accountable to ensure that gas appliances, flues, and pipework in the properties they lease are safe. Gas Safety (Installation and Use) Regulations 1998 deal with this. To be in compliance with the regulations, landlords are required to organize annual gas inspections of all gas appliances and flues that they provide for use within the property. This is referred to as a CP12 gas safety certificate. It must be filled out by a qualified Gas Safe registered engineer after each inspection.

It's also a good idea for landlords to look into having the boiler service completed in conjunction with the cp12 certificate inspection, as this will ensure that all gas appliances are operating in a safe and efficient manner. Landlords are usually able to get a combined CP12 and boiler service for an affordable price from a professional gas engineer, who will be able to check the seals on boiler burners. They will also inspect the flue system for leaks and cracks as well as clean the heat exchanger and burner and perform general maintenance.

The CP12 document is commonly referred to as the 'landlord gas safety certificate', although it is officially called the Gas Safety Record documentation. It outlines the outcomes of all safety checks and the details of any actions or problems that need to be resolved. Landlords must provide their tenants a CP12 document no later than 28 days after the Gas Safety Check is completed.

It is crucial that the landlords or letting agents permit Gas Safe registered engineers to visit the property to conduct safety inspections and maintenance. It's a good idea to inform tenants about the necessity of allowing access, and explaining that the gas engineer will protect them from carbon monoxide poisoning. If the tenant refuses to permit access the agent or landlord must state the legal requirements in writing. Then, they should visit the property and force entry if needed.

Gas Safe ID cards should be requested by tenants prior to entering the property. This will prove that the engineer is competent to work with your home's systems and can therefore be trusted to conduct the safety inspection. It's important to keep in mind that the gas engineer is legally able to cut off any defective equipment and can shut off gas lines if necessary.